No.
18-41/2014-Bldg
Government
of India
Ministry
of Communications and Information Technology
Department
of Posts
(Estates
Division)
Dated: 17th December, 2015
To
All
Heads of Circles
Sub: Special Campaign under Swachh Bharat Mission from 18th
to 27th December, 2015.
Respected Sir/ Madam,
As
you are aware, Government attaches great importance to the need for improving
cleanliness including in the Government offices. Under Swachh Bharat Mission,
Circles and field units have been undertaking Action Plan for furthering the
cause of cleanliness. Futher, special focus needs to be given to the regular
cleaning and proper upkeep of office premises, review and weeding of records
and disposal of obsolete and unused items as well as repair, paining and
sprucing of the street letter box and Post Office signage etc. Digitization of records and documents would
also ensure tidy workspaces.
Now Government of India had decided to observe
a Special Campaign in all Ministries/Departments from 18th to 27th
December, 2015. Accordingly, a day to
day Action Plan for the said Special Campaign is enclosed compliance.
The undersigned is directed to request
you to forward Action Taken Report (attached) from time to time as mentioned
therein as per the enclosed format including through email(estatesdnsbm@gmail.com).
You are also requested to forward some good photographs of before and after
action taken for uploading in social media and website.
Yours faithfully,
(K.R. Sharma)
Director(E & MM)
Encl: (i) Action Plan
Annexure-I
Special Campaign (18th to 27th
December 2015)
S.No
|
Activity
|
Period
|
Action Taken report to be sent by date
|
1
|
Cleaning of all Post Offices(Departmental building)/RMS
Units/Postal Staff College/Postal Training Centers(PTCs)/PSDs
|
18th
to 27th December 2015
|
28th
December 2015
|
2
|
Cleaning of Post Offices (Rented building)
& RMS Offices
|
21st
to 27th December 2015
|
28th
December 2015
|
3
|
Cleaning of Branch Post Offices
|
18th
to 27th December 2015
|
28th
December 2015
|
4
|
Cleaning of Administrative Offices
|
19th,
20th & 23rd to 26th December 2015
|
28th
December 2015
|
5
|
Cleaning of Postal Colonies
|
26th
and 27th December 2015
|
28th
December 2015
|
6
|
Review & Weeding of Old records and
obsolete/unused items with due procedure
|
19th
to 24th December 2015
|
28th
December 2015
|
7
|
Meeting for raising awareness of their Postal
Staff (Post offices/RMS/Administrative Offices.
|
19th
, 20th December 2015 and 23rd to 26th
December 2015
|
28th
December 2015
|
8
|
Display banners on ‘Special Campaign’ in
Circle Offices/Regional Offices/ Major Head Post offices & major RMS
units.
|
By
20th December 2015
|
21st
December 2015
|
9
|
Joint cleaning of the surroundings of
Postal units with Local authorities.
|
23rd
& 24th December 2015
|
28th
December 2015
|
10
|
Digitization of POSB and PLI/RPLI records
|
18th
to 27th December 2015
|
28th
December 2015
|
11
|
Tree Plantation
|
19th,
20th & 24th,
to 27th December 2015
|
28th
December 2015
|
Action
to be taken by CGM: Uploading of photographs of
Special Campaign drive with field unit on Social media and website of the
department.
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