Government
of India
Ministry
of Communications & IT
Department
of Posts
Mail
Business (Development & Operations) Division
Dak
Bhawan, Sansad Marg, New Delhi-110001
No.12-1/2013-D Dated: 28.02.2013
OFFICE
MEMORANDUM
Sub: Standardization of Nomenclature of
Mails Offices and Rationalization of number of Mail Business Centres
(MBCs)/Business Post Centres (BPCs)
The matter relating to standardization of nomenclature for
various categories of mail offices as well as the need for rationalization of
number of Mail Business Centres (MBCs)/ Business Post Centres (BPCs) was under
consideration of the Directorate. This was necessitated by operational
complexities being faced on account of functional overlap between mail offices
and increased possibility of misrouting of mail due to lack of standardized
nomenclature.
2. After a
review, the following instructions are issued with respect to standardized
nomenclature for mail offices and
rationalization of number of BPCs/MBCs.
(a) The
nomenclature of mail offices across the county would be as follows:
(i)
Sorting mail offices located at Railway
station: XXX RMS (e.g. Lucknow RMS)
(ii)
Sorting mail offices located at Airport
premised/near the airport: XXX APSO (e.g. Chennai APSO, for Chennai Airport
Sorting Office)
(iii)
Sorting mail office not located at
Railway Station or Airport premises/near the airport: XXX Sorting (e.g. Panvel
Sorting)
(iv) Transit
Mail Office (TMO) located at Railway Station: XXX RSTMO (e.g. Hazrat Nizamuddin
RSTMO)
(v)
TMO located at Airport/near Airport:
XXX APTMO (e.g. Chennai APTMC)
(vi) TMO
located at Bus Stand/Station: XXX BSTMO (e.g. Bangalore Bus Station TMO)
(vii) Automated
Mail Processing Centre (AMPC) wherever such centres exist/to be set up: AMPC
XXX (AMPC Delhi).
(viii) Book
Now Pay Later (BNPL) Processing Centres for Speed Post with direct bag closing
facility for Sorting hubs: BNPL SP Hub XXX (e.g. BNPL SP Hub Kashmiri Gate,
BNPL SP Hub BPC Anna Road)
(ix) The
existing nomenclature for Paper Sorting Offices PSOs) would continued as XXX
PSO (e.g. Chennai PSO)
(b)
Name of the city/town should be
suffixed to the name of the office so standardized for clarity in case of
offices not having the name of the city. Standard nomenclature should be used
on bag labels, manifests/mail lists, correspondence etc. The signage/name board
of the mail offices/TMO should also carry standardized nomenclature and should
be prepared in accordance with guidelines contained in the Corporate Branding
Manual of the Department.
(c) Mail office would no more be called Mail
Business Centre (MBC). Wherever mail offices have been named as MBCs, the name
of such offices should be restored as “XXX RMS” or “XXX Sorting” as the case
may be. All MBCs opened in the past in addition to the BPCs may be
closed/merged with the BPCs concerned. Delivery of mail to the bulk addressee
may be done through Speed Post Sorting Hub/Intra-Circle Hub for Speed Post,
through CRCs for Registered mail and through mail offices for unregistered mail
wherever necessary. Accordingly a list of mail offices and BPCs may be sent in
the form of ‘MIS on mail operations’.
(d) The number of Business Post Centres (after
closure/merger of MBCs) may further be rationalized by the Circles in order to
eliminate/minimize fragmentation in processing of such mail.
Receipt of this O.M may be
acknowledged to Shri M.B.Gajbhiye, ADG (MO). An action report on standardized
nomenclature, with a list of all mail offices (including BPCs) may be sent
within 60days of receipt of this memo.
(Rishikesh)
Director (Mail Management)
To
All
Chief Postmaster(s) General
All
Postmaster(s) General
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