CONSTITUTION

CONSTITUTION of The All India Association of Inspectors and Assistant Superintendents PostsPART I – GENERAL1. (a) Name:The name of the Association shall be “The All India Association of Inspectors and AssistantSuperintendents Posts”.(b) Headquarters:The Headquarters of the Association shall ordinarily be at the Headquarters of the Director-General, Department of Posts.The Headquarters of the Circle Association shall ordinarily be at the Headquarters of the Postal Circle.2. Aims & Objects:(a) To safeguard and promote the common service Interests, rights, and privileges of the members of the Association and to get redressal of such grievances as may be brought to the notice of the Association by all constitutional means.(b) To consider and suggest improvements in their conditions of service, pay allowances etc.(c) To co-operate with the Department in exploring ways and means to promote efficiency in the Department.(d) To promote social, educational and economic uplift of the members.(e) To conduct a journal pertaining to the Association and its members, AND(f) To do all such other things as are incidental and conducive to the attainment of the above objects or any one of them.Note: The Association shall not, however, take up individual cases.3. Registration:The All India Association shall be registered under the Trade Union Act of 1926 and renewed every year.4. Constituent Units:The Association shall consist of Central and Circle Associations, as its constituent units. Regional/Divisional Groups may also be formed, for organisational purpose wherever found expedient.5. Membership:(i) All officials in the cadre of Inspectors Posts, Assistant Superintendent Posts, Postmasters, Deputy Postmasters, Sub Post Masters in HSG I (Inspector Posts line), all the officials (Inspector Posts line) officiating in Postal Services Group ‘B’ onad-hoc basis.(ii) The members of the Circle Association shall be Ex- officio members of the Central Association also.(iii) No duel membership shall be allowed (except as Honorary office bearers of their Unions/Associations) as allowed by Director General, Posts from time to time.(iv) The membership of the Government servant shall be automatically discontinued on his ceasing to belong to such distinct category.-2-5(A) Membership Register:(i)Membership Registers are to be maintained by the Circle Branches of the Associations. A copy of the membership Register, as also corrections, alterations and additions if any should be sent to the Central Headquarters (C.H.Q) in the month of January every year.(ii)This register shall be made available for inspection by any office bearer of the Association and by the Inspector deputed by the Registrar of Trade Unions.6. Admission:(a) Members shall be admitted on application in the manner provided for the Article 5 of the Constitution and CCS (RSA) Rules 1993 and on expressing agreement to abide by the Constitution of the Association.(b) Primary membership shall be with the Circle Association only.7. Financial YearThe Financial Year of the Association shall be from 1st April to 31st March.8. Funds:(i) (a) The funds of the Association shall be by way of subscriptions from members (b) Donations from members.(ii)The funds of the Association shall be deposited in any scheduled Bank or as the Working Committee may decide. The Account shall stand in the name of the Association and shall be jointly operated by the Secretary and the Treasurer.9. Application of Funds:The funds of the Association shall be applied for furthering the objectives of the Association as under:(a)Payment of salaries, allowances and expenses to office-bearers and representatives of the Association.(b)Payment of expenses for the administration of the Association including audit of the accounts of the Association.©The upkeep of a periodical or journal.(d)The payment of contributions and such other sums to the Circle Branches, as may be determined from time to time:(e)The prosecution or defence of any legal proceedings to which the Association or any member thereof is a party when such prosecution of defence in undertaken for the purpose of securing or protecting any right of the Association as such or any right arising out of the relations of any member with his employer.(f)The funds of the Association shall be utilised solely for furthering the objectives of the Association.10. Sanction of Expenditure:(i) All expenses of recurring nature and of an item of expenditure beyond Rs.500 shall be incurred by the General Secretary with the sanction of the Working Committee.(ii) In emergent cases, the General Secretary may spend such sum of money not exceeding Rs.100/- with the previous sanction of the president or the Vice-President.11. Right of Members:The office-bearers and members shall have the right of inspection of the account books, the registers of branches and other similar records on application and the Secretary shall afford every facility for inspection of the documents. All members of the Association shall be entitled to the benefits provided by the Association only as long as they continue to be the members of the Association.-3-12. Voting: Same as provided for elsewhere, resolutions shall be carried by a simple majority vote.13. Dissolution of the Association:The Association shall not be dissolved except by at least 4/5th votes of the delegates at the annual session or at any special session called for the purpose provided that at least 2/3rd of the constituent units participate in the voting.14 (a) Interpretation of Constitution:This constitution shall be interpreted with reference to the provisions of the Indian Trade Unions Act, 1926 and CCS (RSA) 1993. Where the Act or Rules provides no guidance for the interpretation or any particular article, the decision of the All India Conference on the interpretation of such article shall be final.14 (b) (1) Any amendment to the constitution shall be made only with prior approval of the Government.(2) No amendments to the constitution shall be carried except by 51% majority of the voting strength of All India Conference combined with simple majority of the Circles represented in the All India Conference.15. Requisition of Meetings:(a) The General Secretary shall convene Central Working Committee meetings on requisition being received by the president by half of the Central Working Committee members provided the members are from at least half different circles. The requisition shall state clearly the subject to be discussed in the meeting. The meeting should be convened within a month from the date of receipt of the requisition.(b) The Circle Secretary shall convene all meetings of the General body or Circle working Committee as the case may be, on requisition being received by the President at least 1/5th of the total membership on roll in case of general body meeting and half of the Circle working committee members in case of Circle Working Committee meeting stating clearly the subject to be discussed at the meeting. The meeting should be convened within a fortnight from the date of receipt of such requisition.(c) If the General Secretary/Circle Secretary fails to convene the requisitioned meeting on direction of the President within the specified period of a fortnight, the President himself will convene the meeting. If the President also fails to convene the meeting, the first signatory of the requisition for meeting shall be competent to hold the meeting after giving due notice to the members and intimating the All India/Circle Branch of the Association concerned. The Meeting thus held shall be valid.PART II – CENTRAL ASSOCIATION16. Name: The name of the Association shall be “The All India Association of Inspectors and Assistant Superintendents Posts, Central Head Quarters.”17. Headquarters: The Headquarters of the Central Association shall ordinarily be at the Headquarters of the Director-General, Department of Posts.18. Structure:(i) Every member of the Association shall be a member of the Central Association.(ii) Every Circle Association shall be a branch of the Central Association.-4-19. Management: The Management of the Association shall vest in the(a) All India Conference, which shall meet at least once in two years. If elections are not held within three months of expiry of the term, the office bearer would cease to be duly elected representatives of the Association. (A Special Session of the All India Conference shall be convened, as the exigencies may require for the specific purposes only, by the General Secretary. He shall also convene such sessions of All India Conference on the requisition by a simple majority of the Constituent Units of the Association.)(b)The Central Working Committee, which shall ordinarily meet once in every months, but at least once a year.20. Office-bearers: The Association shall have the following Office bearers:(a) President (e) Assistant General Secretaries 4 (Four)(b) Vice President-2 (Two) (f) Treasurer(c) General Secretary (g) Assistant Treasurer-1(d) Organising Secretaries-5 (Five)Note:The election of office-bearers at items (a) to (g) shall be by secret ballot, if so demanded even by a single member.20A. Auditor shall be, by appointment from among the members by the All India Conference.21. Duration of Office: All office-bearers shall hold office for the term not exceeding two years and if election are not held within three months of expiry of the term, the office bearers would cease to be duly elected representatives of the Association..21A. Vacancies in elected office or post: Save as provided for elsewhere, in the Constitution, if the post of an office bearer falls vacant by death, non acceptance of resignation, expulsion or termination of office or post by expression of no confidence shall be filled as follows:a. The office bearers of All India Association by the Central Working Committee.b. The office bearers of Circle Association, by the Circle Working Committee.22.Channel:Only the Central Association shall have the right to take up the matters with the Director General.Note: This shall not, however, prohibit Circle Secretaries from interviewing the Director General and/or other high officers of the Directorate, while he/they is/are on tour, in respect of cases of a local nature.23. All India conference: The All India conference shall be the supreme deliberative and legislative body of the Association and shall have absolute control over the affairs and property of the Association. It shall have among others the following specific powers:a. To elect office-bearers referred to in Article 20 above.b. To consider and adopt the annual report and accounts of the Association.c. To adopt the budget estimates of the Association.d. To effect change in the Constitution of the Association by ¾ vote of the members resent.e. To discuss and decide all questions of policy of the Department and the Association.f. To formulate the policy of the Association and discussion and decide all questions arising out of the Policy of the department.g. To issue rules and bye-laws for the management of affairs of the association.To act as a Court of appeal against the suspension or expulsion of any member or office-bearer or any employee of the Association.-5-24. Composition: (a) The All India Conference shall consist of:(i) The elected delegates representing the Circle Associations on the basis of one representative for every 10 members, or part thereof.(ii) Ex-officio delegates who shall be the officer-bearers of the Central Association and Circle Secretaries.(b) Qualifications:(i) No member who is not on the roll for at least six months prior to the month in which the conference is held and who is in arrears of subscription for the previous two quarters shall be eligible to be elected as a delegate or office-bearer.(ii) No circle which is in arrears of payment of quota of subscription to the Central association shall be eligible to be represented at the Conference provided, however, that nothing in the foregoing shall debar a newly affiliated branch from being represented at the Conference in the manner prescribed in Sub-Clause (a) of this article.(c) Strength of membership: The strength of membership of each branch shall be determined on the basis of the average amount of quota of subscriptions remitted by it to the Central Association in between the two conferences viz. after last conference to the next/ensuing conference. (d) Voting: The voting strength in the conference shall be the cumulative voting power of the Circle Association with the Ex-officio delegates who shall each carry one vote. The voting power of a Circle Association/Branch shall be calculated on the basis of total amount of quota of subscriptions remitted to Central Association in between the two conferences viz. after last conference to next/ensuing conference.25. Notice of Meetings: Notice of meeting of the All India Conference shall be served at least 30 days before the date thereof.26. Quorum: The quorum for the All India Conference shall be 5% of the total membership on rolls provided that at least half of the total number of Circle Associations is represented.27. Expenses of Delegates to the A.I.C.: Subject to availability of funds, the Central Association shall bear the traveling and other expenses of the Central Office bearers mentioned in Art, 20 and members of the Central Working Committee and Auditor. The expenses of other delegates shall be borne by the respective Circle Associations.28. Venue of the Conference: The venue of the conference shall be the station chosen by the Reception Committee which shall be constituted by the Circle Association which invites the Conference.29. Reception Committee: The Reception committee of the Conference shall be solely responsible for lodging, boarding and reception arrangements and for holding the conference and all expenses in connection therewith. It shall function under the aegis of the Circle Association concerned and the over all supervision of the General Secretary.30.Central Working Committee:(a) The Central Working Committee of the Association shall consist of the office-bearers of the Central Association and Secretaries of the Circle Associations. In the event of any Circle Secretary being unable to attend any meeting, he shall be empowered to depute is nominee who shall be a member of the Circle Working Committee.(b) The Central Working Committee shall ordinarily meet once in every six months, but at least once a year, after due notice of 14 days.-6-(c) The quorum for a meeting of the Central Working Committee shall be not less than 1/3rd of the members provided, however, that at least three Circle Associations are represented. No quorum is necessary for adjourned meetings. However, the date of the adjourned meeting shall be notified to the Working Committee members.(d) In between the sessions of the All India Conference, the Central Working Committee shall exercise all the powers of the All India Conference except those specified in items (a) to (g) of Art 23 provided that the Working Committee’s decisions shall be subject to ratification by the All India Conference. The Central Working Committee shall also have the power to accept the resignation of office bearers and fill in vacancies of office-bearers.(e) Resolutions shall be carried by a simple majority vote.(f) In exceptional cases, the General Secretary of the Association may refer important questions to the votes of all the members of the Association in such manner as may be determined by the Committee. In all such cases, the decision should be by the votes of the majority of the members.(g) It shall be the responsibility of the Central Working Committee to place before the All India Conference the annual report, budget estimates and audited accounts.31. Functions of office-bearers:(i) President: The President shall preside over the meetings of the Working Committee, and the All India Conference and exercise general supervision over the work of the Association.(ii) Vice-President: The Vice-President shall exercise all the powers of the President in his absence and shall assist him in his work.(iii) General Secretary: The General Secretary shall be the Executive of the Association and shall administer the affairs of the Association under the control and direction of the Central Managing Body of the Association. He shall be ex-officio, the Editor of the Journal of the Central Association.(iv) Assistant General Secretary: The Assistant General Secretary shall assist the General Secretary in administering the affairs of the Association. In the absence of the General Secretary, he shall assume the functions of the General Secretary. He shall assist the General Secretary in issuing and sending the Postal Inspector in time.(v) Organising Secretary: The organising secretary shall assist the General Secretary in organisational matters.(vi) Treasurer: The Treasurer shall exercise general control over the funds and the accounts of the Association. His specific duties shall be as under:(a)He shall be personally responsible for the funds of the Association and the records pertaining thereto.(b)He shall receive contributions, donations and all dues from the Branches and all others and grant proper receipts for all amounts received by him.©He shall retain in hand only the amount necessary for current expenditure and deposit and invest the surplus amount in the manner specified in Art8(ii).(d)He shall make payments after getting the vouchers attested by the General Secretary and maintain vouchers for all payments made.(e)He shall maintain daybooks and other account books and place the accounts month before the General Secretary for scrutiny, approval and signature.(f)The accounts shall be maintained in a manner to show under separate heads the income and expenditure as suggested by the Auditor, as the General Secretary may require and in such manner as may be deemed expedient.(vii) Assistant Treasurer: He shall assist the Treasurer. In his absence, he shall act as the Treasurer.-7-31-A. Auditor: The auditor shall audit the accounts of the Association.32. Suspension and Expulsion: The All India Conference or the Central Working Committee shall have the right of suspending and/or expelling any office-bearer of the Association, who shall be furnished with a list of charges in writing and be allowed 21 days from the date of receipt of the charges in which to submit his defence. If the defence is not submitted within the prescribed period, expert decision shall be taken. Such expulsions or suspension shall be done only with 2/3rd majority votes of the delegates or members present. The Suspended or expelled member shall have the right of appeal from the Central Working Committee to the next All India Conference.32-A. In the event of any dispute in the Circle Branch which retards the efficient functioning of the Circle Branch or in the event of the Circle Branch failing to adhere to the constitution of the Association or to the instructions, the direction or decisions of the All India Association delegating General Secretary who is the Chief Executive of the Association to appoint an ad-hoc committee entrusting thereto the entire power of the Circle Branch till such time a Circle Conference is held.33. No-Confidence or Censure: No resolution of No-confidence or censure against any office-bearer or member of the Association shall be taken up at the All India Conference unless 21 days clear notice shall have been previously given to the office bearer or member concerned who shall have the right to submit a defence either in person or in writing.PART III – CIRCLE ASSOCIATION34. Name: The name of the Association shall be “The All India Association of Inspectors and Assistant Superintendents Posts, ......................................Circle.35. Headquarters:The Headquarters of the Association shall ordinarily be at the Headquarters of the Postal Circle.36. Jurisdiction: The jurisdiction of the Circle Association shall be co-extensive with the jurisdiction of the Postal Circle.37. Admission to Membership: Any official desiring to become a member of the Association shall fill in, sign and deliver to the Circle Secretary, an application in the prescribed form (Appx. ‘A’) and pay the prescribed entrance fee and subscription. The Circle Secretary on receipt of the application, the entrance fee of Rs.1/- and subscription shall admit the applicant to membership provided that it shall be within the discretion of the Working Committee to reject any application for membership assigning reasons thereof. A member refused admission shall have the right to append to the Central Association.38. Subscription: The annual subscription shall be Rs. 240/- per member, payable monthly through check off system by deductions from the salaries by Drawing & Disbursing Officers (DDOs) @ Rs. 20/- per month. However in case of new members or the members whose subscription is not deducted from salaries by the DDOs for any reason, the subscriptions of such members will be collected by the authorized Circle Branch office bearer/ Treasurer through receipt to be issued for any such amount. The 40% of the subscription will be remitted to CHQ and the remaining 60% to Circle Branch.-8-39. Allocation of Subscription:(a) Every Circle Association shall remit to the Central Association 40% of the total subscription realised from its members.(b) The Circle Association may allot to the Divisional Group upto a maximum of 10% of the subscription realised by them for their functioning.40. Receipts: Proper receipts shall be granted for money received showing details.41. Termination of Membership: A member’s connection with the Association shall terminate.(a) On voluntary resignation by a letter addressed to the Secretary and acceptance of the same by the Working Committee.(b) On failure to pay subscription for six consecutive months, and(c) By expulsion for gross misconduct by a vote not less than three fourth of members present at a General Body meeting.42. Readmission: A defaulting member whose membership has terminated under Article 38 may be re-admitted on payment of arrears of subscription subject to the approval of the Working Committee.43. Management: The Management of the Circle Association shall vest in the following bodies.(a) Circle Conference, which shall meet at least once in two years.(b) Circle Working Committee, which shall meet at least once between two Conferences.(c) General Body meeting which shall be convened as often as necessary after due notice.44. Circle Conference: The Circle conference shall be the supreme deliberative and legislative body of the Circle Association, It shall among others have following specific powers:(a) To elect the following office-bearers:(i) President (v) Organising Secretary – 4(ii) Vice President – 2 (vi) Treasurer(iii) Circle Secretary (vii) Assistant Treasurer(iv) Assistant Circle Secretary - 3 Note: 1. The election of office-bearers at items (i) to (vii) above shall be by secret ballot, if so demanded even by a single member.Note: 2 If the Circle Conference of a particular Circle desires to have more Organising Secretary they may be so elected.(b) To appoint the auditor from among the members.(c) To elect the members of the Circle Working Committee not exceeding twenty five.(d) To elect the delegates for the All India Conference.(e) To consider and adopt the annual report, accounts and budget estimates.(c) To adopt resolutions on problems of the members and to devise ways and means to implement the Center’s Policy and Directives.45. Composition & Voting:(a)The Circle Conference shall consist of members of the Circle Association.(b)Voting shall be decided by a simple majority. In case of division, the President shall have a casting vote.-9-46. Circle Working Committee (CWC):(a) The Circle Working Committee shall consist of the office bearers of the Circle Association and the Committee Members. It shall exercise all powers of the Conference in between the two Conferences except those specified in (a) to (e) of Article 44, provided that the decisions of the Working Committee shall be subject to ratification by the Circle Conference. The Circle Working Committee shall also have power to accept the resignation of office-bearers and to fill in vacancies of office-bearers.(b) The quorum for a meeting of the Circle Working Committee shall be 1/3rd of the strength of the Committee. No quorum is however, necessary for adjourned meetings. However, the date of the adjourned meeting shall be notified to the Working Committee Members.(c) Resolutions shall be carried by a simple majority vote.(d) It shall be the responsibility of the CWC to place before the Circle Conference Annual Report, budget estimates and audited accounts.47. General Body Meetings: In between sessions of the Conference, the General Body Meetings shall be convened for seeking redressal of the grievances of members and to instill a spirit of discipline and loyalty to the organisation.48. Notice of Meetings: Notice of the Circle Conference shall be served at least 14 days before the date thereof, notice of General Body Meetings shall be served at least 14 days before the date thereof and notice of the Circle Working Committee meeting shall be served at least 7 days before the date thereof. Extra-ordinary General Body Meetings and Circle Working Committee meetings may be convened at short notice.49. Quorum: The quorum for the Circle Conference shall be 1/5 of the strength of membership or 50 whichever is less and at least 1/3rd of the total number of groups in the Circle, if there be any is represented.The quorum for the General Body meetings shall be 1/5 of membership or 20 members including office-bearers which ever is less and for the Circle Working Committee Meetings, 1/3rd of its strength.50. Functions of Office-bearers:(i) President: The President shall preside over the meetings of the Circle Working Committee, General Body meetings and the Circle Conference and shall exercise general supervision.(ii) Vice-President: The Vice-president shall exercise all the powers of the President in his absence and shall assist him in his work.(iii) Circle Secretary: The Circle Secretary shall conduct the affairs of the Circle Association under the direction of the Circle Working Committee, the Circle Conference and the General Body. He shall maintain the records of the Association and keep minutes of the proceedings of all meetings. He shall be the editor of the journal if published by the Circle Association.(iv) Assistant Secretary: The Assistant Secretary shall assist the Circle Secretary in the discharge of his duties. In the absence of the Circle Secretary, he shall perform the duties of the Circle Secretary.(v) Organising Secretary: The Organising Secretary shall assist the Circle Secretary in organisational matters.-10-(vi) Treasurer: The Treasurer shall be personally responsible for the funds of the Association and the records pertaining thereto. He shall receive contribution and all dues from the members and grant receipts in printed forms for all amounts received by him. He shall make payments after getting the vouchers attested by the Circle Secretary and Maintain accounts for the payments made. He shall maintain daybooks and other account books and place the accounts every month before the circle Secretary for scrutiny, approval and signature. The accounts shall be made maintained in a manner to show, under separate heads, the income and expenditure, as required by the auditor.(vii) Assistant Treasurer: The Assistant Treasurer shall assist the Treasurer in the discharge of his duties. In his absence, shall function as the Treasurer.51. No-Confidence or Censure: No resolution of No-confidence or censure against any office-bearer or member of the Association shall be taken up at the Circle Conference or General Body meeting unless 21 days clear notice shall have been previously given to the office-bearers or member concerned who shall have the right to submit a defence either in person or in writing.52. Suspension and Expulsion: The General Body or the Circle Conference shall have the right of suspending or expelling any office-bearer or member of the Association, who shall be furnished with a list of charges in writing and be allowed 21 days time from the date of receipt of the charges in which to submit the defence. The suspended office-bearer or member shall have the right of appeal to the All India Conference. No member expelled from the Association shall have any right to any money paid by him to the Association during his membership.Corrected up to April 2006Compiled byS.SamuelGeneral SecretaryAll India Association of Inspectors and Assistant Superintendents Posts,Qtr No.12, Khurseed Square, P&T Colony, Civil Lines, New Delhi 110054(incorporated the latest amendments approved by Department of Postsvide Memo. no. 15-4/2002-SR dated 20.04.2006